Office Coordinator (f/m)

What we offer

the unique opportunity to be a part of the team and to help shape the working environment,
employment in an international organization who is one of the worldwide leaders in its sector and has a stable market position,
possibility to work in a highly professional, stimulating, and challenging work environment of a multinational Company with a great and long-term career perspective,
development and qualification improvement in multicultural environment,
private medical care,
sharing the costs of lunch card,
group insurance.

Currently, for one of our clients – a leading global software company dedicated to the world of computer aided design, 3D modeling and simulation helping innovative global manufacturers design better products in a short time, with the resources of a large company, and the energy of a software start-up – we are looking for people to fill the position:

Office Coordinator (f/m).

Your Tasks

In this position, you will:

oversee office reception duties and tasks,
plan, communicate, coordinate, and implement global employee engagement program initiatives at local office,
work with local management or business leadership (including VP if local); and adapt initiatives to local needs,
measure employee engagement and satisfaction,
track budget, raise POs related to facility operations and engagement activities,
participate in quarterly office review meetings to discuss any concerns in quality and service levels,
manage vendors/contractors scope and service level agreements related to operation,
support and implement local employee Health & Safety program,
support the role-out of new technologies, e.g. Visitor Management System, Audio-Visual Systems and occupancy sensors,
point of contact for critical events – security, EHS, fire, power, or related,
coordinate maintenance work with SRE (planned and reactive maintenance; electrical, plumbing, coffee machines etc.),
coordinate renovations and updates of buildings and grounds,
maintain asset register of Facilities inventory,
maintain key inventory,
monitor cleanliness and safety of the building, escalating as needed.

Your Qualifications

certification or third level diploma in related field: facilities management, business management, etc.,
5-7 years in similar role,
strong written and verbal English and Polish communication skills,
proficiency with Microsoft applications (Outlook, Teams, Excel, PowerPoint etc.),
a positive, professional approach and the ability to perform tasks with minimal direction and guidance,
self-motivation and a willingness to help,
customer focused mindset – demonstration of excellent customer service skills that are proactive, convenient and personalized,
conflict resolution, negotiation, interpersonal and customer interfacing skills,
ability to establish sense of community with employees,
good work organization, with ability to plan, multitask, monitor, follow up and report,
ability to work in a team.

Agencja zatrudnienia Trenkwalder & Partner Sp. z o.o., nr cert. 388.