Employer of Record (EOR)
Your Strategic Partner for Rapid Market Entry in PolandHire Employees Without a Local Entity
Expanding your business into the Polish market doesn’t have to involve the high costs and bureaucratic hurdles of setting up a local subsidiary. As your dedicated Employer of Record (EOR) in Poland, we act as the legal employer for your international team, taking full responsibility for all administrative, legal, and tax obligations.
While we handle the complexities of the Polish labor law, payroll, and tax withholding, your company retains 100% operational control over your employees’ daily tasks and strategic goals.
OurEOR Services in Poland
include:
Compliant Payroll & Tax Management:
We manage monthly payroll, social security contributions (ZUS), and personal income tax (PIT) filings in full accordance with Polish regulations.
Employment Law Expertise
From drafting local-compliant employment contracts to managing BHP (Health & Safety) and GDPR (RODO) requirements.
Risk Mitigation
We shield your business from the legal risks of non-compliance, ensuring a smooth and secure polish market entry.
HR Administration
We maintain employee personnel files and manage statutory benefits, so you don't have to invest in a local HR department.
Efficiency MeetsEOR Expertise
As a leading HR expert in Poland, we provide a tailor-made EOR solution designed to help you manage your Polish human resources efficiently.
We eliminate the risk of legal delays and administrative bottlenecks, allowing you to focus on growing your business in one of Europe’s most dynamic markets.
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Comprehensive Service Model
Our EOR solutions combine legal security with operational excellence. We offer full support across three key strategic areas:
From Strategy to Execution
Employer of Record (EOR) – Legal Employer on the Client's Behalf
A strategic solution for companies looking to enter a new market without establishing a local legal entity. As the formal employer, we assume full legal and administrative responsibility.
Compliance & Security: We guarantee full compliance with local labor laws, Health & Safety (BHP) regulations, and GDPR.
End-to-End Management: We handle employment contracts, comprehensive benefit packages, and statutory settlements.
Risk Minimization: We mitigate employment-related risks, allowing the client to focus solely on their core business objectives.
Technical Payroll – Precision in Payroll Administration
The ideal choice for entities that have their own structure but wish to outsource burdensome payroll administration to experts.
Full Tax & Contribution Handling: Timely calculation of social security contributions (ZUS), personal income tax (PIT), and employee capital plans (PPK).
HR Administration: Professional management of personnel files, payroll slips, and transparent reporting.
Cost Efficiency: Reduction of overhead costs associated with in-house HR departments and specialized IT infrastructure.
Legalization of Foreign Employees in Poland
We manage the complete process of legalizing the stay and employment of foreign workers in Poland.
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Yourbenefits
Rapid market entry & scalability
Enter the Polish market immediately without the need to incorporate a local legal entity. We enable you to hire your first employee in days, allowing you to scale your team up or down with maximum flexibility and zero bureaucratic hurdles.
Legal certainty & compliance
We act as your local legal shield. As the official Employer of Record, we assume full responsibility for Polish labor law compliance, tax withholding, and social security. You eliminate the risk of legal complications and "permanent establishment" issues.
Streamlined financials: one monthly invoice
Simplify your international accounting. All employment costs, taxes, and service fees are consolidated into a single, transparent monthly invoice. No hidden costs, no complex local bank transfers—just clear and predictable budgeting.
Full administrative outsourcing
Forget about monthly HR formalities. We handle payroll calculation, tax filings (PIT), social security (ZUS), and mandatory archiving. Your internal team is freed from the Polish administrative workload, allowing you to focus 100% on your core business.
Expert Legal & HR Advisory
Navigating the Polish "Labor Code" can be challenging. Our experts provide ongoing guidance on local regulations, employment forms, and statutory benefits, ensuring your HR strategy is always optimized and compliant.
100% digital HR experience
We provide a modern, fully digitalized HR process. From remote onboarding to electronic document management, there is no need for your employees or management to visit a physical office. High efficiency meets a seamless digital employee experience.
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Our processSeamless integration in 6 steps
Needs Analysis & Cost Projection
We start by understanding your specific hiring requirements. We provide a detailed breakdown of all employment costs in Poland (including taxes and social security), so you have full budget transparency before making any commitments.
Framework Agreement & Scope of Liability
We sign a clear service agreement that defines our role as the legal employer (EOR) and outlines the specific division of responsibilities. This ensures your intellectual property and operational control are fully protected.
Talent Acquisition (Optional)
You recruit your international team directly through your own channels or leverage our local expertise to find the right candidates in the Polish market.
Compliant Contract Management
We handle the onboarding process by drafting employment contracts that are 100% compliant with Polish labor law and your specific business requirements.
Payroll, Social Security, Benefits & Compliance
We process monthly payroll, tax withholding and all mandatory social security and benefit contributions in line with Polish law. We monitor regulatory changes and provide a compliance shield for your organisation.
Professional Offboarding
When a collaboration ends, we handle the entire exit process. From legal termination notices to final settlements and document archiving, we ensure the offboarding is compliant and minimizes any legal risk for your company.
Need more information? We are happy to help!
Frequently asked questions about EOR
An Employer of Record (EOR) is a strategic service where we act as the formal, legal employer for your staff in Poland. While we take full responsibility for HR, payroll, tax compliance, and social security (ZUS), you retain 100% control over the daily activities, tasks, and management of your team.
Yes. Our EOR model allows you to hire Polish nationals as well as foreigners residing in Poland. We ensure all employees are hired according to the Polish Labor Code or through temporary work contracts, depending on the specific legal requirements and your business needs
Speed is our biggest advantage. Depending on the recruitment status, we can often onboard your employees within a few days to two weeks. This is significantly faster than the months required to set up a local legal entity (subsidiary).
Needs Analysis & Quote: We define the job profile and calculate all inclusive employment costs.
Agreement: We sign a framework agreement defining responsibilities.
Recruitment (Optional): We can source and vet candidates for you.
Hiring & Onboarding: We handle all legal paperwork and integrate the employee into your workflow.
HR & Payroll Management: We process salaries, PIT taxes, and ZUS contributions. You receive one collective report and one invoice.
Offboarding: We manage all legal formalities if the employment relationship ends.
Legally, we are the employer of record. We fulfill all statutory obligations toward the employees and the Polish authorities (Tax Office, ZUS, Labor Inspection). Operationally, however, the employee works exclusively for your company.
Absolutely. For smaller companies, EOR is often the only viable way to enter the Polish market. It eliminates the need for a local HR department, legal counsel, and expensive office infrastructure, drastically reducing your overhead and CAPEX.
Costs are customized based on the number of employees and the scope of services. We provide a transparent fee structure so you can accurately budget your international expansion without hidden administrative surprises.